Volunteer Training Video: Volunteers serving in the following roles are asked to watch a training video in order to ensure your understanding of responsibilities. This training video pertains to: registration and packet pickup, race course coordinators, bicycle pace leaders, bicycle safety patrollers, bicycle sweepers, water station volunteers, and course flaggers.
So, you plan to run or walk the event this year and figure that you are unable to volunteer? Not true! Or, perhaps you don't care to run or walk but still would like to be part of the excitement of the 7th Annual Huffing For Stuffing Thanksgiving Day Run? Please consider Volunteering - more than 200 Volunteers are needed: before Thanksgiving, during the events and after Thanksgiving. Consider asking your family, friends and co-workers to join you. WE NEED YOUR HELP & WE VALUE YOUR SUPPORT! You will have FUN!
All Volunteers will receive the same micro fiber race shirt as the participants and are welcome to indulge in the generous spread of refreshments provided by our sponsors, plus other goodies. Also - all Volunteers will be entered to win terrific top-prizes from our sponsors and are offered all unclaimed raffle prizes!
Please review the position descriptions and contact us via the website submission form at the bottom of this page with any questions or concerns you have. To become a Volunteer please download the Volunteer Sign-Up Form, indicate preference(s) about how you would like to help, and mail it to the address at the very bottom of this page. Be sure to indicate the best way for us to contact you. Volunteers are asked to attend a pre-race training meeting (pizza party!) the week before Thanksgiving and to have cell phones handy for race-day communications.
As it goes with any Volunteering duties involving human relations and interactions, please bring your sense of humor, patience and smiley face! Thank you for considering to Volunteer in support of our holiday celebration that benefits our neighbors here in beautiful Gallatin Valley, MT!
Volunteer Positions Needed: Before Thanksgiving Day
*Direct Mail Prep (qty 15)
Volunteers are needed to label and tab up to 5,000 direct mail brochures to our membership in order to facilitate registration. Labels, tabs and brochures will be provided. This task should take 3 to 4 hours and will be completed during mid to late September.
*Raffle Prize Solicitors (qty 3)
Volunteers are needed to solicit raffle prize donations from local organizations. A list of prior year donors will be provided. Our experience is that many organizations are happy to donate prizes to our event that supports the Gallatin Valley Food Bank; they just need to be asked and followed-up with. 200+ prize donations are sought. This task can be completed on your own timeline between September and November.
*Poster and Registration Brochure Circulation (qty 4)
Volunteers are needed to distribute event posters and brochures for display at organizations and trailhead signs around Bozeman. A list of prior year locations will be provided. Our experience is that many organizations are happy to display our event poster in order to support the Gallatin Valley Food Bank; they just need to be asked. This task should be completed on your own timeline during late September to early October.
*Data Entry of Event Registrations (qty 2)
Volunteers are needed to provide data entry of hard-copy event registrations during October and November through Monday, November 25th. Data entry can be completed at the convenience of your home computer or office computer and should take about one minute per registrant. The database will be kept on Microsoft Excel. We anticipate several hundred printed registrations for data entry, the majority of which will be received during the three weeks prior to Thanksgiving.
*Stuff Race Packets (qty 25)
Volunteers are needed to stuff up to 3,000 race packets that will contain participants’ race bibs, timing chips, event instructions and our sponsors’ promotional inserts. This task should take 3 to 4 hours and will be completed on a Saturday morning during late October or early November.
*Transfer Race Packets to Storage Facility (qty 5)
Volunteers are needed to transfer up to 3,500 stuffed race packets to a nearby storage facility. This task will take an hour or two and will be completed on a Saturday morning during late October or early November immediately after the race packets have been stuffed by Volunteers.
*Attach Timing Chips to Race Bibs (qty 20)
Volunteers are needed to match-up and attach timing chips and ID labels to corresponding race bibs for up to 3,500 race numbers. This task will take just a few hours and will be completed on a weekend day during early to mid November.
*Setup for Packet Pickup/Registration at GranTree Inn: Sunday, 11/24 (qty '8)
Volunteers are needed to help setup for the two day event indoors at the Best Western GranTree Inn. Help is needed with setting up tables, and transferring boxes of shirts, race packets and other supplies. This task will be completed on Sunday, November 24th and should last 3 to 5 hours.
*Packet Pickup at Best Western GranTree Inn (Tue 11/26 & Wed 11/27) (qty 72)
Packet Pickup will be at the Best Western GranTree Inn from Tuesday – Wednesday (11/26 – 11/27) from 11:00am – 7:00pm each day. This involves ensuring that each participant’s Registration Form is complete and legible, collecting the entry fee, distributing race packets and shirts, and addressing questions and concerns. We would like 12 volunteers to be available for each shift. Refreshments for volunteers will be provided.
Time needed: Shifts: Tue (11/26) – Wed (11/27): 10:45am – 2:00pm, 1:45pm – 5:00pm, 4:45pm – 7:00pm (Wed: 4:45pm to 8:00pm to assist with clean-up).
*Food Prep at Gallatin Valley Food Bank (Wed, 11/27; qty 5)
Volunteers are needed to help prepare food for Thanksgiving morning. Duties include washing and preparing apples, cutting oranges and bananas, etc… This task will be completed on Wednesday, November 27 from 12:00pm to 4:00pm.
*Drivers to pick up Equipment and Supplies (qty 3)
Volunteers are needed to drive to pick up equipment and supplies from locations including U-Haul, Knife River (West Frontage Road), Titan Rental, City of Bozeman, Music Villa, Lehrkind’s, Murdoch’s, and MSU Catering and deliver the equipment to our staging area at the Museum of the Rockies. HFS’ equipment and supplies also needs to be delivered to the Museum. Drivers are asked to provide a pick-up truck. This task needs to be completed on Wednesday, November 27 during the morning.
*Wednesday Setup at the Museum of the Rockies (qty '8)
The day before Thanksgiving, we ask 8 volunteers to help set up the Staging Area at the Museum of the Rockies. This involves helping to assemble the scaffolding and other equipment at the Start/Finish Line area, and setting up flagging, sponsors’ banners, tables and gear in the tents.
Time needed: Wed: 12:00pm to 5:00pm
Volunteer Positions Needed: On Thanksgiving Day
*Race Day Volunteer Check-In (qty 1)
We ask 1 volunteer to serve as the coordinator of volunteers on race-day by welcoming volunteers upon arrival, directing them to their assigned areas and functional leaders, and answering general questions. This volunteer should be knowledgeable about the race-day happenings.
Time needed: 6:30am to 11:00am
*Tent Operations Functional Leader (qty 1)
We ask 1 volunteer to serve as the functional leader to manage the volunteers and activities occurring in and around the heated tents. This includes setting up the tables for awards, raffle prizes and refreshments, ensuring that refreshments are restocked throughout the morning, keeping the area clean and orderly, ensuring that sponsor banners are displayed properly, managing volunteers who are serving inside the tents throughout the morning, and managing clean-up volunteers at the tent area at the conclusion of the event.
Time needed: 5:30am to 12:00pm
*Tent Operations (qty '8)
We ask 8 volunteers to serve inside and around the tents in order to help set-up tables, refreshments, sponsor banners, awards and raffle prizes. These volunteers will help keep the area clean and orderly throughout the morning, including restocking refreshments, emptying trash receptacles and assisting the Tent Operations Functional Leader as needed.
Time needed: 6:00am to 10:30am
*Start/Finish Line Functional Leader (qty 1)
We ask 1 volunteer to serve as the functional leader of volunteer activities occurring at the Start/Finish Line area. This includes overseeing the set-up and clean-up of Start/Finish Line equipment, the volunteers serving at the Finish Line water table, and the Finish Line Volunteers who maintain order and control at the Finish Line and assist the race timers.
Time needed: 6:00am to 12:00pm
*Race Course Functional Leaders (qty 2)
We ask 2 volunteers to serve as the functional leaders of volunteers along the race courses to ensure that all important intersections and water stations are properly staffed and to address questions and concerns among the Course Flaggers and Water Station Volunteers. Please provide a vehicle or bicycle. These functional leaders need to be familiar with the courses. Print the course maps from our website. Time needed: 8:00am to 10:30am (or whenever last participant finishes).
*Course Equipment Set-up (qty 3)
Early Thanksgiving morning, we ask a team of 3 volunteers to help set up the course, including setting up traffic cones, traffic signs, and delivering water jugs, tables and supplies to the water stations along the courses. Volunteers need to be familiar with the courses. Print the course maps from our website. Volunteer is asked to provide a pick-up truck.
Time needed: 6:00am to 7:30am
*Course Equipment Retrieval (qty 2)
At the conclusion of the race events, we ask a team of 2 volunteers to retrieve all equipment along the courses, including traffic cones, traffic signs, mile marker signs, water jugs, tables and supplies at the water stations. Volunteers need to be familiar with the courses. Print the course maps from our website. Volunteer is asked to provide a pick-up truck.
Time needed: 10:00am to 11:30am (or ASAP after races).
*Race Day Registration & Packet Pickup (qty 12)
We ask 12 volunteers to manage Race-Day Registration and Packet Pickup at our staging area at the Museum of the Rockies. This involves ensuring that the Registration Form is complete and legible, collecting the entry fee, distributing race packets and shirts, data entry of registrations, and addressing questions and concerns.
Time needed: 7:00am to 9:00am
*Information Table (qty 2)
We ask for 2 volunteers to staff the Information Table at our staging area at the Museum of the Rockies by greeting guests and answering questions throughout the morning. Volunteers should be friendly, knowledgeable and be able to answer most questions about the race-day happenings. Please understand all of the items listed on the FAQ page (www.huffingforstuffing.com/faq).
Time needed: 7:00am to 10:30am
*Start/Finish Line Set-up (qty 5)
We ask 5 volunteers to help prepare the Start/Finish Line area before the races start, including setting up the Starting Line equipment and barricades, tables, water and food, hanging sponsor banners and general help.
Time needed: 6:00am to 8:30am
*General Clean-up at the Museum (qty 20)
We ask 20 volunteers to help clean up after the races, including disassembling and packing up equipment, sweeping up straw, picking up trash, and general cleanup of the entire area.
Time needed: 10:00am to 12:30pm
*Event Parking / Traffic Flow (qty 10)
We ask for 10 Volunteers to assist with vehicle parking and pedestrian safety, as directed by the Event Parking Functional Leader. Volunteers will direct vehicle traffic flow to the appropriate parking lots at the Brick Breeden Fieldhouse and the Football Stadium and assist pedestrian travel to the Museum. Vehicles are prohibited from entering the Museum of the Rockies parking lot and S 7th Ave to the south of Kagy Blvd since parking is not permitted in these areas.
Time needed: 6:45am to 9:15am
*Bicycle Pace Leaders (qty 2)
We ask 2 brightly dressed and speedy bicyclists to lead the field of 5K and 10K participants. Pace leaders must be familiar with the courses and be able to stay comfortably ahead of the lead runners without interfering with the pace of the races. The courses are pavement surface except for 150 yards of packed dirt trail that connects Westridge and S 7th near the end of the courses. Print the course maps from our website. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged.
Time needed: 8:15am to 10:00am
*Bicycle Safety Patrollers (qty 4)
We ask 4 brightly dressed bicyclists to serve as safety patrollers for the 5K and 10K courses. They will ride the courses back and forth to check on participants’ safety. The courses are pavement surface except for 150 yards of packed dirt trail that connects Westridge and S 7th near the end of the courses. Print the course maps from our website. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged.
Time needed: 8:15am to 10:30am.
*Bicycle Sweep Patrollers (qty 2)
We ask 2 brightly dressed bicyclists to serve as Sweepers for the 5K and 10K courses. They will follow the last participant toward the Finish Line and advise Course Flaggers and Water Station Volunteers that the courses are clear according to the Sweepers’ progress along the routes. Note that walkers will be fully supported for the Untimed 5K Fun Run and have been asked not to participate in the 10K due to time constraints. The Course Sweeper for the 10K will sweep behind the last runner since walkers on the 10K will not be supported. The courses are pavement surface except for 150 yards of packed dirt trail that connects Westridge and S 7th near the end of the courses. Print the course maps from our website. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged.
Time needed: 8:15am to 10:30am.
*Water Stations (qty 24)
We ask 24 volunteers total to staff the water stations located at the Start/Finish Line, Wagon Wheel Rd and Peace Pipe Dr. Volunteers are responsible for setting up the station, preparing drinks and cups, distributing drinks and assisting race participants in a friendly, efficient manner, picking up litter and emptying trash after the races. Please wear hearty smiles and shout encouraging words to the participants! Print the course maps from our website to verify location of water stations.
Time needed: Start/Finish Line station: 7:45am to 10:30am, On Course Stations: 8:15am to 10:00am (when last participant passes by; wait for Course Sweepers to advise when the courses are clear).
*Course Flaggers (qty 13)
We ask for 3 official Certified Flaggers and 10 uncertified Course Flaggers to be stationed at key intersections throughout the race courses. Your responsibility is to control vehicle traffic in order to ensure participants’ safety and direct participants at turns along the courses. Please wear hearty smiles and shout encouraging words to the participants! Volunteers must be familiar with the courses in order to direct participants and answer questions. Print the course maps from our website.
Time needed: 8:15am to 10:30am (when last participant passes by; wait for Course Sweepers to advise when the courses are clear).
*Finish Line Volunteers (qty 5)
We ask for 3 volunteers to assist the chip-timing company at the Finish Line as needed and 2 volunteers will maintain order at the Finish Line to keep the area clear of spectators.
Time needed : 7:45am to 10:30am
*Raffle Prize Table & Awards Table (qty 2)
We ask for 1 Volunteer to staff the Raffle Prize Table by providing winners with their prizes donated by our invaluable sponsors. Another volunteer is asked to staff the Awards Table by providing winners with their awards earned based on finishing results after the races.
Time needed: 8:00am to 11:00am
*General Help on Thanksgiving Day (qty 3)
There will be a lot happening Thanksgiving morning with things moving quickly. We ask for 3 volunteers to be available in a floating role to provide general help as needed and requested by the Volunteer Functional Leaders and Event Committee members in order to ensure the safety of participants and to maintain smooth operations.
Time needed: 7:00am to 11:00am.
*Digital Photographers (qty 4)
We ask for 4 digital photographers who would like to shoot candid photos before, during, and after the event, including the Awards Ceremony. There will be plenty of activity and opportunity for memorable scenes and views. Your photographic creativity is encouraged! We kindly ask that you provide the Event Director with a CD or DVD copy of your photos afterward so they can be displayed on our event website. Please stay off the course so as not to endanger yourself and the participants.
Time needed: 8:00am to 11:00am
*Clean Rented Cambros (qty 1)
One Volunteer is needed to wash out the coffee cambros rented from MSU immediately after the event on Thanksgiving morning at the Museum of the Rockies. This can be done at the Gallatin Valley Food Bank facility, which is where the cambros will be delivered to upon completion of cleaning.
Time needed: 10:30am to 12:00pm
Volunteer Positions Needed: After Thanksgiving Day
*Day After Thanksgiving Help at the Food Bank (qty 4)
Volunteers are needed at the Food Bank to help unload and sort food donations from trucks. This will be completed the day after Thanksgiving and should last two to three hours.
*Return Equipment and Supplies (qty 4)
Volunteers are needed to return equipment and supplies to locations including U-Haul, Knife River (West Frontage Road), City of Bozeman, Titan Rental, Music Villa, Lehrkinds, MSU Catering, and sponsor locations. Volunteers will obtain the equipment and supplies to be returned immediately after the event on Thanksgiving morning at the Museum of the Rockies. Drivers are asked to provide a pick-up truck or the rented U-Haul truck can be used. Equipment for Knife River, Titan Rental, U-Haul and Lehrkinds needs to be returned on Friday, November 29 and equipment and supplies for the City of Bozeman, MSU Catering and our sponsors can be returned on Monday and Tuesday the following week during normal business hours.
*Post-Event Distribution of Shirts and Awards (qty 4)
Volunteers are needed to manage the process during mid-December in which participants who have not done so already can come to pick up their shirts and awards. This will occur during a weekend for a few hours each day at a location to be determined.
*Where ever needed – I Just Want to Help!
If you would like to Volunteer in any capacity or have any questions, comments or concerns please contact us via the website submission form or email. We need you and we appreciate your support! Give us your ideas about how we can improve Huffing For Stuffing!
Huffing For Stuffing is all about FUN and COMMUNITY SUPPORT. If you have an idea or special talent that would enhance the HFS experience please contact us! Thank you for supporting our event!