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PRE-RACE VOLUNTEER OPPORTUNITIES

Set-Up For Packet Pick-Up/Registration

You must be 16 or older to volunteer for this task.

November 21, 2023

Details

You will help set up for packet pick-up and registration. Tasks include organizing t-shirts, arranging tables, bundling coupons, hanging signs, and assisting the timing company as needed. Some lifting needed.

Location

Gallatin County Fairgrounds, Building #1

Packet Pick-Up/Registration

You must be 16 or older to volunteer for this task.

November 22, 2023

Details

Packet Pick-up will be on Wednesday, November 22nd from 7:00 am – 7:00 pm. This involves ensuring that each participant receives their shirt and their race packet, t-shirt, and also helping address questions and concerns. Refreshments for volunteers will be provided. A smartphone is handy as we will be checking in runners using RunSignUp's RaceDay Check-In App. Please download ahead of time. The last shift goes until 8-8:30 pm and will entail clean-up. Thank you!

Location

Gallatin County Fairgrounds, Building #1

Set-Up at MOR High Priority

November 22, 2023

This volunteer task is full.

Details

You will help set up on Wednesday before the race. Tasks include setting up the big tent, (placing tables, sponsor banners inside the tent) and helping place course flagging along the Museum parking lot for the corrals.

Location

Museum of the Rockies Grounds

RACE DAY VOLUNTEER OPPORTUNITIES

Traffic Control

You must be 16 or older to volunteer for this task.

November 23, 2023

Details

You will help direct people to parking lots available at the Fieldhouse and North of Kagy (no one will be allowed to park at the Museum).

Location

MOR entrance and Kagy and 11th

Kids' Run Course Volunteer High Priority

November 23, 2023

This volunteer task is full.

Details

You will line the perimeter of the Kids' Course and help guide them along the route and cheer them on!

Location

Museum of the Rockies Grounds/Race Course

Race Day Registration

You must be 16 or older to volunteer for this task.

November 23, 2023

Details

Manage race-day registration and packet pick-up at our staging area at the Museum of the Rockies. This involves helping the Timer, using a computer, collecting the entry fee, distributing shirts, and addressing questions and concerns.

Location

Museum of the Rockies Grounds — we will have a tent with walls to keep you warm!

Start Line Helper High Priority

November 23, 2023

Details

You will help prepare the Start Line area before the races start. Tasks include setting up the starting line flags, helping to maintain order, answering questions as to how runners line up, and assisting with the release of runners for each race. Start Line Helpers will transition to the finish line to help cheer on participants and funnel them toward the Finish Line Water Station. Please read the website for race start times and be familiar with the corral system to help runners line up accordingly. The shift will end when the corrals are empty between 10:30 am - 11:00 am.

Location

Museum of the Rockies Grounds

Tent Operations

November 23, 2023

Details

You will help keep the area clean and orderly throughout the morning, including restocking refreshments, emptying trash receptacles, and assisting the Tent Operations Functional Leader as needed.

Location

Museum of the Rockies Grounds

Photographers

November 23, 2023

Details

Photographers will help shoot candid photos before, during, and after the event. There will be plenty of activities and opportunities for memorable scenes and views. Your photographic creativity is encouraged! We kindly ask that you provide Rachel or Emma with a copy of your photos afterward (CD, Dropbox, etc.) so they can be displayed on our event website. Please stay off the course so as not to endanger yourself and the participants. The Kids' Run is our first event and starts at 8:00 am.

Location

Museum of the Rockies Grounds/Race Course

Resources Needed

Camera - 1+

Race Course Flaggers High Priority

You must be 18 or older to volunteer for this task.

November 23, 2023

This volunteer task is full.

Details

Certified Flaggers will be stationed at key intersections throughout the race course. Your responsibility is to control vehicle traffic in order to ensure participants’ safety and direct participants at turns along the courses. Please wear hearty smiles and shout encouraging words to the participants! Volunteers must be familiar with the courses in order to direct participants and answer questions. Print the course maps from our website. Placement on Race Course TBD. Shift ends at 10:30 am or when the Course Sweepers advise that the courses are clear of participants.

Location

Race Course

Route Volunteer High Priority

November 23, 2023

This volunteer task is full.

Details

Your responsibility will be to help direct participants in order to ensure their safety and direct them at turns along the courses. Please wear hearty smiles and shout encouraging words to the participants! Volunteers must be familiar with the courses in order to direct participants and answer questions. Print the course maps from our website. Placement on Race Course TBD. The shift will end when the Course Sweepers advise that the courses are clear of participants.

Location

Race Course

10K Bicycle Pace Leader

November 23, 2023

This volunteer task is full.

Details

A brightly dressed and speedy bicyclist to lead the field of 10K participants. Pace Leaders must be familiar with the courses and be able to stay comfortably ahead of the lead runners without interfering with the pace of the races. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.

Location

Museum of the Rockies Grounds/Race Course

10K Bicycle Safety Patrollers

November 23, 2023

Details

Two brightly dressed bicyclists to serve as safety patrollers for the 10K course. You will ride the courses back and forth to check on participants’ safety. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.

Location

Museum of the Rockies Grounds/Race Course

10K Bicycle Sweeper

November 23, 2023

This volunteer task is full.

Details

Brightly dressed bicyclists to serve as Sweeper for the 10K course. You will follow the last participant toward the Finish Line and advise Course Flaggers and Water Station Volunteers that the courses are clear according to the Sweepers’ progress along the routes. Note that walkers will be fully supported for the Untimed 5K Fun Run and have been asked not to participate in the 10K due to time constraints. The Course Sweeper for the 10K will sweep behind the last runner since walkers on the 10K will not be supported. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website. Shift will end after the last runner finishes, around 11:00 am.

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Pace Leader

You must be 16 or older to volunteer for this task.

November 23, 2023

Details

A brightly dressed and speedy bicyclist to lead the 5K participants. Pace leaders must be familiar with the courses and be able to stay comfortably ahead of the lead runners without interfering with the pace of the races. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps on our website.

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Safety Patrollers

November 23, 2023

This volunteer task is full.

Details

Two brightly dressed bicyclists to serve as safety patrollers for the 5K course. You will ride the courses back and forth to check on participants’ safety. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps on our website.

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Sweeper High Priority

November 23, 2023

Details

A brightly dressed bicyclist to serve as Sweeper for the 5K course. You will follow the last participant toward the Finish Line and advise Course Flaggers and Water Station Volunteers that the courses are clear according to the Sweepers’ progress along the routes. Note that walkers will be fully supported for the Untimed 5K Fun Run and have been asked not to participate in the 10K due to time constraints. The Course Sweeper for the 10K will sweep behind the last runner since walkers on the 10K will not be supported. The courses are mostly pavement but could be snow- and/or ice-covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website. Shift ends when the last runner finishes.

Location

Museum of the Rockies Grounds/Race Course

Peace Pipe Water Station

November 23, 2023

Details

You will help with setting up the station, preparing drinks and cups, distributing drinks, assisting race participants in a friendly and efficient manner, picking up litter, and emptying trash after the races. Please wear hearty smiles and shout encouraging words to the participants! Print the course maps from our website to verify the location of water stations. Groups are encouraged to cheer runners on and take photos! Shift ends at 10:30 or when Bicycle Course Sweeper has assured the last participant has passed.

Location

10K Race Course

Wagon Wheel Water Station

November 23, 2023

Details

You will help with setting up the station, preparing drinks and cups, distributing drinks and assisting race participants in a friendly, efficient manner, picking up litter and emptying trash after the races. The Wagon Wheel water station serves the 15K, 10K and 5K, please encourage slower runners to keep right.

Notes: 1) The 10K Course uses Wagon Wheel Road twice, both times traveling the same direction south and curving west. After completing Wagon Wheel the first time, they will turn left onto South 3rd. After completing Wagon Wheel the second time, they will turn right onto South 3rd. Please wear hearty smiles and shout encouraging words to the participants!

Shift ends at 10:30 am or when Bicycle Course Sweeper has assured the last participant has passed.

Location

Race Course — 10K and 5K overlap

Finish Line Water Station

November 23, 2023

This volunteer task is full.

Details

Tasks include filling water cups, distributing drinks, assisting race participants in a friendly and efficient manner, picking up litter, and emptying trash after the races. Finish Line Volunteers will also hand out the Smoke the Turkey prizes to 5k runners. Please wear hearty smiles and help clear the race course by directing runners to the Food & Beverage tents and Awards tent.

Location

Museum of the Rockies Grounds/Start-Finish Line Area

Awards Table

November 23, 2023

This volunteer task is full.

Details

You will staff the Awards Table by providing winners with their awards and prizes donated by our invaluable sponsors.

Location

Museum of the Rockies Grounds

Event Tear Down High Priority

November 23, 2023

Details

You will help clean up after the races, including disassembling and packing up equipment, sweeping up the straw, picking up trash, and general cleanup of the entire area at the Museum of the Rockies.

Location

Museum of the Rockies Grounds

Videographer

You must be 16 or older to volunteer for this task.

November 23, 2023

Details

You will take video footage of the event. If you have the skills to put together into a highlight video, that's great, otherwise we can take care of that! Please provide your own equipment to record and have the ability to transfer footage.

Location

Museum of the Rockies Grounds/Race Course

POST RACE (FRIDAY)

Post Race Organizing (Friday) Medium Priority

November 24, 2023

Details

Help is needed for a few hours the day after Thanksgiving to sort through the race aftermath. Tasks include washing dishes, organizing equipment, and helping us load the storage unit.

Location

Gallatin Valley Food Bank — 602 Bond Street

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